Z83 Form FAQs

The Z83 Application for Employment Form is your first step to securing a government job in South Africa. Whether you’re applying at a national department, municipality, or provincial office, you’ll need to complete this official form correctly.
Below, we answer 50 of the most common questions about the Z83, from how to fill it in, to submission rules, documents, and interview preparation.

SECTION 1: General Understanding

1. What is the Z83 form?

The Z83 is the official government application form used for all public service job applications in South Africa. It collects your personal details, qualifications, work experience, and declaration.

2. Who must use the Z83 form?

Anyone applying for a job advertised by a government department, municipality, or state entity must use the Z83, unless the advert specifies another system (like e-recruitment portals).

3. Why is it called “Z83”?

“Z” refers to the series of standardised government forms, and “83” is simply its assigned number in the series.

4. Is the Z83 form free?

Yes — you should never pay for it. You can download it for free from the DPSA website, government department websites, or collect it from any public service office.

5. Can I reuse the same Z83 for multiple jobs?

No. Each Z83 must be completed separately for each job because every vacancy has a unique reference number.

SECTION 2: Getting and Completing the Z83 Application Form

6. Where can I download the latest Z83 Application Form?

You can download the latest Z83 Form directly from the Department of Public Service and Administration (DPSA).

7. What version of the Z83 Application Form should I use?

Always use the latest Z83 Application Form (2021 version). Outdated versions may cause your application to be rejected.

8. Can I complete the Z83 Form electronically?

Yes. The latest version is a fillable PDF or Word document. You can type your details, print, sign, and submit.

9. Can I handwrite the Z83 Application Form?

Yes, but use black ink and block letters. Make sure your writing is clear and legible.

10. Can I use correction fluid or edit mistakes on the Z83 Application Form?

No. Correction fluid or scratched-out information can make your Z83 Application Form invalid. Start a new form if you make mistakes.

SECTION 3: Personal Details on the Z83 Application Form

11. What personal details are required on the Z83 Application Form?

Provide your full name, ID number, contact details, citizenship, and postal address exactly as shown on your ID.

12. Can foreign nationals fill out the Z83 Application Form?

Yes — non-South African citizens can complete the Z83 Application Form, but must include a valid passport and work permit number.

13. What if my surname has recently changed?

Use your legal name as shown on your ID document, and attach proof of name change (e.g., marriage certificate) if applicable.

14. Is race and gender required on the Z83 Application Form?

Yes, the government uses these fields to support Employment Equity reporting and compliance.

15. What address should I include on the Z83 Application Form?

Use a reliable postal or residential address where the department can send you official communication.

SECTION 4: Work Experience and the Z83 Application Form

16. How should I list my work experience on the Z83 Application Form?

Include your most recent and relevant job titles, employers, and duties. If space is limited, write “See attached CV”.

17. What if I have no work experience for the Z83 Application Form?

Write “No previous employment” and highlight your education or training instead.

18. Can I include volunteer work on the Z83 Application Form?

Yes. Internships, community service, or voluntary work all count as valuable experience.

19. How detailed should my job descriptions be on the Z83 Application Form?

Be concise. Focus on your main duties, responsibilities, and achievements related to the position.

20. Should I attach my CV to the Z83 Application Form?

Yes. Most departments require a Z83 Form and CV together for the application to be complete.

Learn more: How to Fill Out the Z83 Form Correctly (With Examples)

SECTION 5: Education and Qualifications

21. Where do I list my qualifications on the Z83 Application Form?

Use the “Formal Qualifications” section to include your highest and most relevant qualifications.

22. Can I include unfinished qualifications on the Z83 Application Form?

Yes — write “In progress” and include your expected completion date.

23. Should I include my Matric results on the Z83 Application Form?

Yes, especially if the job advert specifies “Grade 12 or equivalent” as a minimum requirement.

24. Do short courses count on the Z83 Application Form?

Yes, list short courses if they are job-related (like computer literacy or first aid).

25. Must I submit copies of my certificates with the Z83 Application Form?

Only if the advert asks for them. Usually, certified copies are required after shortlisting.

SECTION 6: Job Reference and Z83 Application Form Details

26. What is the “Reference Number” on the Z83 Application Form?

It’s the unique code listed in the vacancy advert. Always copy it exactly.

27. What if the job advert has no reference number?

Write the job title and department name exactly as shown in the advert.

28. What happens if I write the wrong reference number on the Z83 Application Form?

Your application may be misfiled or rejected. Double-check before submitting.

29. Can I use one Z83 Application Form for multiple posts?

No. Submit a separate Z83 Application Form for each vacancy.

30. Is the reference number on the Z83 Application Form mandatory?

Yes — HR uses it to match your application to the correct post.

SECTION 7: Signing the Z83 Application Form

31. Do I need to sign every page of the Z83 Application Form?

Yes — initial each page and sign the final page to confirm accuracy.

32. What happens if I forget to sign the Z83 Application Form?

Unsigned forms are automatically disqualified.

33. Can I sign the Z83 Application Form electronically?

Only if the department allows it. Otherwise, print, sign, and scan before emailing.

34. Why does the Z83 Application Form include a declaration section?

It confirms that all information is truthful and complete.

35. What are the consequences of lying on the Z83 Application Form?

Providing false information can result in disqualification or disciplinary action.

SECTION 8: Submitting the Z83 Application Form

36. How do I submit the Z83 Application Form?

Follow the advert’s instructions. You can email, hand-deliver, or upload your application depending on the department.

37. Can I fax my Z83 Application Form?

No. Fax submissions are no longer accepted by government departments.

38. Can I email the Z83 Application Form without a signature?

No — even electronic submissions require a digital or handwritten signature.

39. What file format is best for emailing the Z83 Application Form?

Use a PDF file to preserve formatting and prevent editing.

40. What happens if I miss the Z83 Application Form submission deadline?

Late applications are not accepted — always submit before the closing date.

SECTION 9: Supporting Documents and Z83 Application Form

41. When should I attach certified documents to my Z83 Application Form?

Only when requested in the job advert. Normally, certification is needed after shortlisting.

42. How recent should my certified documents be?

Certification should be no older than 3 months when requested.

43. Do I need to attach my CV to the Z83 Application Form?

Yes — attach your CV unless the advert says otherwise.

44. Can I include recommendation letters with my Z83 Application Form?

Yes — while optional, recommendation letters can support your application.

45. How can I reduce file size for email submissions of my Z83 Application Form?

Compress large PDFs or use ZIP folders, ensuring all documents remain clear and readable.

SECTION 10: After Submitting the Z83 Application Form

46. How long does it take to process a Z83 Application Form?

Screening and shortlisting usually take 6 to 8 weeks after the closing date.

47. How will I know if my Z83 Application Form was successful?

You’ll receive an email, SMS, or phone call if shortlisted for interviews.

48. Can I request feedback about my Z83 Application Form?

Yes — you may contact the HR office mentioned in the advert for feedback.

49. What should I bring to the interview after submitting my Z83 Application Form?

Bring original documents and certified copies for verification.

50. Does submitting the Z83 Application Form guarantee a job?

No. The Z83 simply starts the process — interviews, reference checks, and final approvals still follow.

The Z83 Application Form is more than just paperwork — it’s your official entry point into South Africa’s public service. Completing it correctly shows attention to detail and professionalism. Always double-check every section, attach your CV, and follow the department’s instructions exactly.

Doing it right can make the difference between your application being shortlisted or rejected.